**Department**: Logistics

**Duty Station:** Nairobi

**Reporting To:** Logistics Manager

**About ACTED**

ACTED is an international NGO established in Paris in 1993, with a triple humanitarian, development and humanitarian mandate. Registered in Kenya since 2004, Acted has a national office in Nairobi with partners, staff, and operations across various counties. Acted’s strategy in Kenya is rooted in the 3ZERO approach (ZERO Exclusion, ZERO Carbon and ZERO Poverty) – which recognizes the intersectionality between poverty, social exclusion and marginalization, and the climate crisis. Acted’s interventions in Kenya aim to advance poverty reduction, promote social inclusion, and strengthen climate resilience through an integrated, holistic approach. This includes (1) supporting local civil society to lead humanitarian action; (2) enhancing climate resilience through restoring degraded ecosystems – in partnership with the communities they serve, and (3) accelerating innovative, entrepreneurial solutions to climate change and social challenges – and finally, across all pillars, Acted aims to empower women, youth and marginalized groups to lead and take agency through its programmes.

## **About the role**

Acted is looking for a Logistics Assistant to support day-to-day logistics work from the Nairobi office. This role will mainly support procurement, transport coordination, stock management and general logistics follow-up.

You will work closely with the Logistics Manager and other teams to make sure operations run smoothly and on time.

## **Key responsibilities**

**Procurement support**

- Follow up on purchase requests and make sure all documents are in place
- Support sourcing of suppliers and getting quotations
- Track orders and follow up with suppliers to ensure timely delivery
- Prepare basic procurement documents and keep records updated
- Work with Finance to follow up on supplier payments
- Help maintain and update the supplier database

**Transport and coordination**

- Support planning of staff movements and field visits.
- Help manage driver schedules and daily transport needs
- Check that vehicle documents like insurance and logbooks are up to date
- Monitor fuel usage and basic vehicle follow-up
- Assist with booking travel and accommodation for staff
- Support logistics arrangements for meetings, trainings, and workshops

**Stock and assets**

- Keep track of stock coming in and going out of the office
- Maintain simple stock records and support regular stock counts
- Flag when items need to be restocked
- Support tracking of office equipment and assets

**Filing and reporting**

- Make sure all logistics documents are properly filed (both soft and hard copies)
- Keep records organized and easy to access
- Support preparation of weekly and monthly logistics reports
- Update tracking tools and share with the team when needed

## Required Profile

- A first degree in Logistics, Procurement, or Supply Chain Management
- 2–5 years of relevant work experience in Logistics, Procurement, or Supply Chain Management. Experience working with an INGO is highly desirable.
- Experience or knowledge of one or more of the following areas would be an additional asset: agriculture, construction, food supply, inventory and property management, technology, transport, water, sanitation and hygiene services.
- Highly organized, detail-oriented, and able to prioritize tasks to meet deadlines.
- Diligent, dedicated, and able to see complex procedures through to completion.
- Able to communicate complex information clearly, with excellent interpersonal skills.
- Self-motivated, able to work independently or as part of a team.
- Fluent written and spoken English.
- Excellent computer skills including Microsoft Office (particularly Excel, Outlook, and Word).