Ektimisi is a consulting firm specialised in third-party monitoring (TPM), evaluations, research, and capacity building. We work with NGOs in Iraq and Syria. Ektimisi is recruiting a **full-time Finance & Admin Assistant** to manage day-to-day finance operations, coordinate with the legal accountant, support HR administration and recruitment tasks, and ensure strong documentation and follow-up across the company.

**Finance Responsibilities**

- Follow up with the **legal accountant** on invoices, taxes, and required documentation; prepare and hand over invoice packages.
- Follow up on **client instalments and payments** and maintain receivables tracking.
- Review and approve invoices, ensuring accuracy and proper supporting documents.
- Build, update, and maintain accurate **project financial forecasts**.
- Follow up with **banks**, obtain bank statements, and ensure proper invoicing and transaction documentation.
- Manage Ektimisi’s **QuickBooks** account and other financial systems.
- Archive and maintain a structured system for **invoices, contracts, and agreements**.
- Provide practical **financial advice** to support internal decision-making.
- Create Manuals and SOPs

**Administration & HR Support Responsibilities**

- Prepare and manage **agreements/contracts with experts/consultants**, including follow-up on signatures and documentation.
- Manage Ektimisi’s **internal HR administration**, including staff files and routine HR documentation.
- Post job announcements, maintain recruitment trackers, and support candidate communications.
- Conduct **networking and outreach** to identify and attract qualified candidates/experts.
- Conduct interviews (supporting or leading, as assigned) and document interview notes/results.
- Create and manage **Google Forms** (applications, HR forms, internal requests) and maintain organised records.
- Create Manuals and SOPs
- Procurement tasks
- Support general administrative tasks related to operations and coordination, as needed.

**Required Profile**

- Highly independent, proactive, and extremely detail-oriented.
- Proven experience working with **consultancies and/or private-sector (for-profit) companies**.
- Fluency in **Arabic and Turkish**, with **good English**.
- **Gaziantep-based candidates are highly preferred**.